Many employees are getting used to the concept of working from home and hoping to make their home office more of a permanent work space in the future. They have managed to adjust the way it works and are now successfully working remotely every workday.
If you are planning to do the same for your company and make it a permanent thing, you are most probably wondering how to keep things running smoothly with all your employees distributed around your city, country, or possibly anywhere the world. Is it possible to achieve the same standards for efficiency and productivity you held in your office before?
Here are five ways you can manage your remote team and keep things running smoothly while maintaining the same standards.
Set Daily Goals
The best ways to have your workday go as planned, is to set meaningful goals in advance. Setting goals in advance is essential as you need to keep time and resources for the unexpected and stop letting it divert you from your plan.
While setting the goals, make sure that all your employees are aware of the importance of it, but let everyone do it on their own, as you cannot possibly know what works for everyone. One of the best ways to set daily goals is to spend a few minutes at the beginning of each workday, write down all your tasks, and how much time it should take you to complete them with some room for revisions. This will help you reduce the gaps in your schedule and easily monitor your daily goals.
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To successfully predict everyone’s time to complete their tasks, you need to set up a system to monitor employees that work remotely. The best way to do this is to use employee monitoring software like CloudDesk. With CloudDesk, you can effortlessly keep track of your employees timings for each task and the work they do. Once you are able to monitor employees who work remotely, you will be able to plan out everyone’s daily goals successfully.
Ensure Best Use of Resources
Today, when almost all companies are trying to move their operations from the real world into the online one, it is essential to provide your employees with all the necessary resources. While providing your employees with resources will help make remote work easier for them, it can also divert their attention at times. So, you need to have a proper and app and web usage monitoring system to establish accountability among your employees. This will encourage them to make the best use of the available resources.
At the same time, you need to eliminate redundant and unnecessarily difficult processes, to make sure your employees’ productivity does not slow down or make it harder for them to adjust to permanent remote work. By cutting out these complicated procedures, you will quickly find out how your workflows will become more manageable.
Automate Your Work
One of the easiest ways to manage your remote team is to automate their work procedures as much as possible. This will give your work a structure and save you time that you would usually spend on communicating back-and-forths.
The best way to automate parts of your business is to start with the unproductive parts of your work to improve your productive potential. Automation really excels when applied to small, repetitive tasks. Think of all the low-value, time-consuming jobs in your workflow. Since every business is unique, these processes might vary from one company to another. So, you need to gradually review all the processes and decide which ones are the best candidates from automation.
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The most popular apps for automation available are Zapier and IFTTT. Zapier connects with many of the most popular software available today using its open and pre-built APIs. IFTTT is a simple IoT tool that works following the concept of “if this, then that”. Look into both apps and see which one works for your exact case.
Flexibility and Focusing on Performance
One of the main reasons why so many employees love working remotely is the flexibility it usually allows. Modern workforce should not be chained to the desk for 8 hours. If you are transitioning your team to a remote way of working, consider introducing a flexible working schedule. A flexible working schedule will help your employees pursue their passion, with the flexibility of working from anywhere, anytime.
With a flexible schedule, It is highly important that you should focus more on your employees’ performance and the results they achieve, instead of the time they spend working. If your employees can finish all of their tasks in six hours instead of eight, is there no reason for you to force them to stay the extra two hours?
Establish a Two Way Trust Factor
In order to successfully manage your remote team, you might be considering using a remote employee monitoring tool. But don’t fall into the trap of employee distrust and demotivation. You need to make sure that your employees are taking it positively and not considering it as an invasion of privacy.
You need to establish a two way trust factor. With CloudDesk remote employee management tool, you will never have any doubt about a team members productivity as you will be aware of Who’s working on what, nor any kind of corporate politics would ever impact a great team members performance review.
On the other way Employee gets peace of mind by knowing that all his hard work and extra efforts are getting logged. They feel more empowered by the fact that they can set their own work schedule around their personal life, not the other way around.
Darrent is a digital marketer, tech enthusiast & blogger.