7 Reasons Your Construction Company Requires Facility Management Software

The advantages of facility management software are numerous. If you work in construction, you’ve probably heard about the advantages of using facilities management software to better manage your buildings, equipment, contracts, and other assets. Here are five reasons why you should use facilities management software in your construction company.

1: Employee Scheduling Flexibility

This software automates routine tasks and centralizes data to increase productivity. Consider how much time is spent on paperwork, reconciling timesheets, verifying attendance, and correcting payroll or other administrative errors.

The best-in-class solutions’ automated capabilities will save you and your team countless hours of work. Employees can also see their schedules in advance, saving them from calling their manager to see if they are working on a given day.

When employees are given the ability to see what is coming up, they can better plan for conflicts in work commitments, personal schedules, or any other aspect of life that may interfere with their ability to do their job well. Flexible scheduling is a one-way facility management software tool that can help your company.

2. Extend the service lives of systems and assets

Facility management software enables users to make the most of their assets and maximize their business value. It includes asset management capabilities and tools.

When your systems are properly and routinely maintained, they tend to last longer and run more efficiently. FM software generates maintenance reports as well as analytics to assist you in determining the best time to schedule repairs, preventive maintenance, or replacement for your systems or facilities. This reduces system downtime and increases productivity, yielding a higher return on investment.

3: Better Communication

A dedicated communication system between members of your team and clients can improve communication and create transparency. One way to accomplish this is to assign specific roles to your employees. For example, one team member can take on the role of project manager and be in charge of the timetable, while another team member assists in making updates.

4: Avoid the High Costs of Inconsistent Business Processes

The unpredictable nature of construction management software isn’t the only reason it’s a wise investment for your company. Rather, the scalable and flexible features are ideal for businesses that want to operate with sophistication but without having to update systems with every company-wide event. Assume you need to relocate assets at the drop of a hat. Not a problem! Create a notification process that syncs everything from folders to assets on mobile devices and tracks location history in real-time. That way, you’ll always know where your assets are and what they’re being used for. If you don’t have the right management software, this may seem impossible.

5: Real-Time Asset, Resource, and Activity Visibility

Real-time visibility of asset, resource, and activity information is also provided by facilities management software. This means that managers can see at a glance what needs to be done to keep the project on track.

As a result, overall efficiency improves. Workers spend less time figuring out what needs to be done, and office staff don’t have to spend all day fielding phone calls about things that aren’t broken because an online form is now available. The lack of ambiguity about what needs to be done also allows employees to be more creative and productive because they aren’t constantly running around trying to keep up with simple tasks that should ideally be automated by the system, such as ordering coffee for a meeting.

6. Boosts Productivity

The most important way software improves construction business planning is that solutions make long-term construction facility planning much more manageable and less stressful.

Throughout the year, the construction industry receives numerous service requests, reactive work orders, and larger construction demands. As a result, there is always a pressing issue that must be addressed. However, with facility management software in place, this reactive maintenance method can be transformed into a proactive and preventive maintenance methodology.

7: Improved Billing and Expense Tracking

This is the primary benefit that most people consider when considering FM software. Construction companies frequently complain that managing vendor relationships, contact information, and payments takes too much time. As a contractor, you don’t have time to create spreadsheets and keep meticulous financial records.

Worse, many small contractors are paying for duplicate work because they missed their invoice deadlines or have ineffective processes for sending and tracking invoices. These challenges are even more difficult to manage in today’s market of ever-increasing material costs coupled with increased project risk without solutions like facilities management software that simplifies and organizes all of this information in one place while allowing you to focus on more profitable areas of your business.

Darren Trumbler

Darren Trumbler

Darrent is a digital marketer, tech enthusiast & blogger.

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